Seattle Arab Festival Vendor FAQ
Thank you for your interest in participating in the Seattle Arab Festival! This two-day event celebrates the rich culture and vibrant traditions of the Arab world. We are seeking vendors who offer unique and authentic products that reflect the spirit of the festival.
Q: What does the Vendor Booth include?
Each vendor will receive a 10x10 ft space, which includes one 8ft x 30in table and one chair. Indoor tables will be set up by the Seattle Center team, while vendors are responsible for fully setting up their own outdoor spaces. Vendors must bring their own trolley for transporting goods and ensure they have enough assistance for setup, as no additional help will be available.
If a vendor requires an additional table and/or chair, they must send a request by email to info@seattlearabfestival.org at least two weeks before the festival.
Q: Do I need to attend my booth at all times?
A: Yes! Vendor tables must be attended during the entire festival duration: 11:00 AM - 7:00 PM.
Q: How much does it cost to be a vendor?
A: Vendor pricing includes a flat rate in addition to a 15% commission on total sales. Of this commission, 10% will go to the Seattle Center, while the remaining amount will support SAF. Pricing covers both festival days (July 19th & 20th), with exact details provided in the application form.
Q: Can I attach signage or displays to surfaces?
A: No tape, glue, staples, nails, screws, or tacks are allowed. We recommend using string or bungee cords for hanging your displays.
Q: When is the application deadline?
A: The final deadline to submit your vendor application is June 19th, 2025, or until all spaces are filled.
Q: When and where is the festival?
A: The Seattle Arab Festival will take place on July 19th & 20th, 2025, from 11:00 AM to 7:00 PM each day. The event will be held inside the Armory Hall at Seattle Center, with additional activities and vendor spaces in the outdoor area.
Q: What time can I set up my booth?
A: Load-in begins at 8:00 AM, and all booths must be fully set up by 11:00 AM. Vendors must complete their setup no later than 10:45 AM to ensure a smooth start to the festival.
Q: Can I bring my vehicle inside for setup?
A: Load-in begins at 8:00 AM, and vendors are allowed to bring their vehicles into the loading area to unload their goods. However, all vehicles must be moved to designated parking immediately after unloading. No vehicles will be permitted in the loading area after 10:00 AM. All booths must be fully set up by 11:00 AM, with final setup completed no later than 10:45 AM.
Q: How are vendors selected?
A: All applications will be reviewed by the Seattle Arab Festival (SAF) Committee, with selection based on the following criteria:
• Product quality
• Cultural relevance
• Booth presentation
Some businesses may not be duplicated to ensure a diverse marketplace, so vendor spots will be assigned on a first-come, first-served basis, provided they meet the required standards.
Q: Are there any reputational requirements for vendors?
A: Yes. To protect the festival’s welcoming atmosphere, every vendor must maintain a positive, professional reputation. The SAF Board reserves the right to refuse or cancel an application if an applicant has a history of misconduct, disputes, or behavior that could reflect poorly on the festival.
Q: Can I request a specific booth location?
A: Booth locations are assigned by the SAF team to ensure a diverse and balanced layout. While we cannot accommodate specific location requests, vendors seeking premium placement may opt for the Golden Booth upgrade for $350.
Q: Can I sell multiple types of products at my booth?
A: Vendors are expected to focus on a single product category to ensure a cohesive marketplace experience. Selling unrelated items (e.g., both food and clothing) is not permitted. If you wish to offer multiple product types, please submit separate applications for each category.
Q: What happens if a vendor violates festival guidelines?
A: Vendors who do not adhere to SAF guidelines—including product restrictions, setup requirements, and conduct standards—may face consequences such as removal from the festival, forfeiture of fees, and exclusion from future events.
Q: Is parking available for vendors during the festival?
A: SAF receives a limited number of free parking passes, which are distributed on a first-come, first-served basis to approved vendors, volunteers, and speakers. Vendors may receive up to 2 free passes if available. If a vendor brings additional vehicles, it is their responsibility to request discounted parking vouchers for those extra cars.
Discounted vouchers are available at $20 per day ($40 for the full two-day festival). Instructions for requesting and purchasing vouchers will be shared with approved vendors ahead of the event.
Q: What do I need to include in my application?
A: Be sure to include the following in your application:
• A completed application form with all required details.
• Clear photos showcasing your products and booth setup.
• A brief description of your business and its connection to Arab culture (if applicable).
**Vendors offering products in more than one category must provide full details for each, as all submissions are subject to review and potential rejection. Additionally, businesses may not sell unrelated items—such as both edibles and clothing—to maintain a cohesive marketplace**
Food Vendor Requirements
Q: What permits do food vendors need?
A: All food vendors MUST have a Temporary Food Permit issued by the Seattle King County Health Department.
Q: Are there specific health and safety regulations for food vendors?
A: Yes, food vendors must comply with all health and safety regulations for food preparation and handling.
Q: Where can I find more information on food permits and safety guidelines?
A: Please review the Seattle King County Health Department’s information on:
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Temporary Food Permits
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Food Handler Permits
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Food Safety Guidelines
Visit: Seattle King County Health Department Food Permits
Are you ready to join us at the Seattle Arab Festival? Apply now and be part of this amazing cultural experience!